Office Manager

  • Auto Jobs
  • Parsippany-troy Hills, New Jersey

Auto Dealership Office Manager Jobs | Parsippany-Troy Hills NJ 07054

Paul Miller Auto Group
179 US-46
Parsippany-Troy Hills NJ 07054

Auto Office Manager Jobs | Responsibilities

  • Controls and manages dealership activities, such as the cash flow, the preparation of the budget, auditing of the books of accounts, purchases, fixed assets and insurance.
  • Analyzes, consolidates and manages all methods for determining costs, as well as other statistical and routine reports.
  • Supervises and manages the production of the dealership’s annual report.
  • Supports the dealer and/or general manager in managing cash flows and following up on ongoing contracts and accounts receivable.
  • Works with the general manager in preparing the financial forecasts and budgets for each outlet or department, where applicable.
  • Prepares the detailed monthly financial statements, in keeping with the dealer’s instructions and the manufacturer’s time frame and format. Ensures that all the manufacturer’s accounts are up-to-date and accurate, in particular those concerning warranty claims, discounts, interest rate protection and industry advertising.
  • Regularly analyzes financial reports and the daily control of operations, and notifies the dealer of developing trends.
  • Approves credit before customer accounts are opened.
  • Issues detailed financial statements and management reports for the department managers.
  • Maintains an efficient cash flow management system, to provide for cash needs, and makes recommendations for the profitable use of surplus cash.
  • Manages the evaluation of the amortization rates applicable to the fixed assets.
  • Reviews the reconciliation of the accounts in the general ledger with external resources, in order to ensure that the bank reconciliation, the reserve accounts, the accounts payable to the manufacturer and inventory financing are accurate.
  • Ensures that all office employees use appropriate accounting methods and maintain accurate records; analyzes and supervises the preparation of all data for accountants
  • Constantly endeavors to improve the accuracy of information and the methods by which it circulates within the dealership.
  • Takes part in management meetings, providing the documents required for such meetings to proceed smoothly.
  • Maintains relationship with floor planning institutions and complies with their requirements

Auto Office Manager Jobs | Qualifications

  • 2-5 years of previous Automotive Office Manager experience required.
  • Controllers should have strong communications, customer service, leadership and organizational skills.
  • Excellent analytical ability.
  • High school diploma is necessary; college or advanced degree preferred.
  • Must have a valid driver’s license and travel as necessary.

Auto Office Manager Jobs | Benefits

  • Medical, Dental & Vision Insurance
  • Life Insurance
  • Health & Wellness Program
  • 401K
  • FSA – Health and Dependent
  • Paid Time Off
  • Short Term/Long Term Disability

I have carefully read and understand the contents of this job description. I understand the responsibilities, requirements and duties expected of me. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the dealership has a similar right.


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  • Company
    Auto Jobs
  • Location
    Parsippany-troy Hills, New Jersey
  • Posted
    2 months ago
  • Category
  • Region
    Mid Atlantic
  • Income Range