Automotive Accounting Jobs - Accounts Receivable Jobs

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Automotive Accounts Receivable - Summary

Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.

Automotive Accounts Receivable - Essential Duties

• Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
• Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares cash deposits and fills out the cash control sheet daily.
• Reconciles statements and follows up collections as necessary.
• Prepares accounts receivable statements monthly.
• Performs background checks on credit applications. Gives approvals for current charges.
• Processes daily credit card deposits.
• Researches and processes chargebacks, returns, and bad checks.
• Pulls original vehicle invoices for payoff by office manager.
• Passes trade payoffs to office manager.
• Answers accounts receivable phone calls and follows up on inquiries.
• Updates customers' account information.
• Maintains a monthly holdback list for the office manager.
• Inputs new vehicles into the computer system as directed by the office manager.
• Reports sold units through the factory reporting system. Maintains accurate delivery records.
• Posts fuel credits daily and reconciles the fuel schedule.
• Cross-trains others for this position as directed by management.
• Fills in for other administrative positions as needed and directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.
• Other duties as assigned.

Marginal Duties
[If applicable.]

Supervisory Responsibilities
[If applicable.]

Automotive Accounts Receivable - Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Automotive Accounts Receivable - Education and/or Experience

• No prior experience or training.
• Less than high school education; or up to one-month related experience or training; or equivalent combination of education and experience.
• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Two to four years related experience and/or training; or equivalent combination of education and experience

Automotive Accounts Receivable - Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Automotive Accounts Receivable - Mathematical Skills

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

Automotive Accounts Receivable - Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations
[If applicable.]

Automotive Accounts Receivable - Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Automotive Accounts Receivable - Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.