Auto Body Administrative Assistant Jobs

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Auto Body Administrative Assistant - Summary

Develops business and marketing plans for Insurance companies, adjusters and agencies. Prepares and monitors insurance billings and follows up on outstanding payables. Assists Body Shop Manager with administrative tasks involving collision estimates and work in process. Closes out month-end reporting duties as assigned by General Office.

Auto Body Administrative Assistant - Essential Duties

• Forecasts goals and objectives for the department and assists management in meeting them.
• Monitors the performance of all body shop metrics.
• Prepares and administers an annual operating budget for the body shop.
• Directs marketing plans and schedules regular contacts to encourage business.
• Establishes and maintains good working relationships with insurance adjusters.
• Establishes and maintains good working relationships with customers to encourage repeat and referral business.
• Implements aggressive advertising plan to increase body shop business.
• Monitors daily productivity reports and corresponding payroll records.
• Follows up on parts department orders to ensure parts availability.
• Monitors progress and completion of vehicles in the shop and calls customers as necessary
• Monitors paper flow to ensure that all documents are accounted for, filled out completely and legibly, and filed or distributed to the appropriate parties.
• Prepares final billing for completed repair orders.
• Controls accounts receivable for body repair work.
• Maintains professional appearance.
• Other duties as assigned. 

Marginal Duties
[If applicable.] 

Supervisory Responsibilities
[If applicable.]

Auto Body Administrative Assistant - Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Auto Body Administrative Assistant - Education and/or Experience

High school diploma or general education degree (GED); or one- to three-months of related experience and/or training; or equivalent combination of education and experience.

Auto Body Administrative Assistant - Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Auto Body Administrative Assistant - Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

Auto Body Administrative Assistant - Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Certificates, Licenses, Registrations

• Valid driver's license

Auto Body Administrative Assistant - Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Auto Body Administrative Assistant - Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.