Parts Inventory Manager Job Description

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Parts Inventory Manager Job Description
Inventory Management Jobs

Parts Inventory Manager - Summary

Maintains adequate parts inventory while minimizing obsolescence; maintaining proper reporting and financial controls; and ensuring adherence to all practices and policies required to meet these objectives.

Parts Inventory Manager - Essential Duties

  • Meets or exceeds measurable guidelines for effective performance set by the dealership management team and based on generally accepted industry standards, including inventory days’ supply, service level, true turn, stock versus emergency orders, 12-month “no sales,” lost sales, special orders, outside purchases etc.
  • Organizes and maintains the parts department in the most efficient layout.
  • Establishes and maintains logical locations for all parts and notes location in computer by part number.
  • Establishes and maintains a system for aging special-order bins.
  • Establishes and practices measures to deter departmental theft.
  • Directs an annual physical inventory and maintains a perpetual inventory bin-maintenance system.
  • Employs systems to minimize obsolescence.
  • Monitors and tracks obsolescence accruals, utilizing all available obsolescence return accruals at time of return.
  • Processes obsolete parts returns on a timely basis, ensuring eligibility of parts prior to return, per supplier requirements.
  • Develops, uses and monitors an efficient stock ordering system.
  • Utilizes all available discounts without exceeding stocking parameters.
  • Tracks lost sales.
  • Develops, uses and monitors emergency order placement system and schedules, and ensures proper information flow to all involved parties.
  • Ensures that emergency orders are used primarily to effect service-level goals.
  • Tracks, calculates and logs dollar-volume of emergency orders and resultant lost obsolescence accrual on a monthly basis.
  • Establishes and maintains a special-order system and ensures proper information flow regarding special orders to all involved parties.
  • Minimizes non-standard orders when alternatives exist, respective of service level.
  • Ensures proper information flow to accounting on non-system orders.
  • Tracks, calculates and logs non-standard order dollar volume and associated additional cost-of-sales on a monthly basis.
  • Develops systems for receiving, shipping, logging, tracking and controlling all parts and related documentation daily.
  • Sources/analyzes parts management and inventory reports daily.
  • Maintains missing document ledgers and provides to accounting at month-end.
  • Sources/verifies service and body shop work-in-process reports at month-end.
  • Completes inventory reconciliation and forwards copy to accounting at month-end.
  • Tracks and monitors all billings, receivables, claims, and credits to verify accuracy.
  • Verifies accuracy of cost-of-sale additions on outside and/or non-system purchases.
  • Provides appreciation/depreciation information to accounting at month-end.
  • Provides claim information to accounting on timely basis to establish receivables.
  • Assists accounting with any claims, credit or inventory discrepancies as requested.
  • Investigates and resolves any inventory discrepancies by month-end.
  • Maintains professional appearance.
  • Attends managers meetings as requested.
  • Other tasks as needed.

Marginal Duties
[If applicable.]

Supervisory Responsibilities
[If applicable.]

Parts Inventory Manager - Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Parts Inventory Manager - Education and/or Experience

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
  • Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
  • Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Two to four years related experience and/or training; or equivalent combination of education and experience.
  • Four to ten years related experience and/or training; or equivalent combination of education and experience.

Parts Inventory Manager - Language Skills

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
  • Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.

Parts Inventory Manager - Mathematical Skills

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Parts Inventory Manager - Reasoning Ability

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs etc.) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.

Parts Inventory Manager - Certificates, Licenses, Registrations
Automotive Service Excellence (ASE) Certifications

  • Automatic Transmission/Transaxle Certification for Auto/Light Truck
  • Brakes Certification for Auto/Light Truck
  • Electrical/Electronic Systems Certification for Auto/Light Truck
  • Engine Performance Certification for Auto/Light Truck
  • Engine Repair Certification for Auto/Light Truck
  • Heating and Air Conditioning Certification for Auto/Light Truck
  • Manual Drive Train and Axle Certification for Auto/Light Truck
  • Suspension and Steering Certification for Auto/Light Truck
  • Damage Analysis and Estimating Certification for Collision Repair
  • Mechanical and Electrical Components Certification for Collision Repair
  • Non-Structural Analysis and Damage Repair Certification for Collision Repair
  • Painting and Refinishing Certification for Collision Repair
  • Structural Analysis and Damage Repair Certification for Collision Repair
  • Assembly Specialist Certification for Engine Machinist
  • Cylinder Block Specialist Certification for Engine Machinist
  • Cylinder Head Specialist Certification for Engine Machinist
  • Brakes Certification for Medium/Heavy Truck
  • Diesel Engines Certification for Medium/Heavy Truck
  • Drive Train Certification for Medium/Heavy Truck
  • Electrical/Electronic Systems Certification for Medium/Heavy Truck
  • Gasoline Engines Certification for Medium/Heavy Truck
  • Heating, Ventilation and Air Conditioning Certification for Medium/Heavy Truck
  • Preventive Maintenance Inspection Certification for Medium/Heavy Truck
  • Suspension and Steering Certification for Medium/Heavy Truck
  • Automobile Parts Specialist Certification
  • Medium/Heavy Truck Parts Specialist Certification
  • Air Conditioning Certification for School Bus
  • Body Systems and Special Equipment Certification for School Bus
  • Brakes Certification for School Bus
  • Diesel Engines Certification for School Bus
  • Drive Train Certification for School Bus
  • Electrical/Electronic Systems Certification for School Bus
  • Suspension and Steering Certification for School Bus
  • Advanced Series — Automobile Advanced Engine Performance Certification
  • Advanced Series — Truck Advanced Electric Diesel Engine Diagnosis Certification
  • Light Vehicles — Compressed Natural Gas Certification for Alternate Fuels

I-CAR Certificate of Advanced Training

  • Advanced Vehicle Systems
  • Aluminum Repair, Replacement and Welding
  • Detailing
  • Electronics for Collision Repair
  • Executive Seminar
  • Finish Matching
  • Glass Replacement
  • Plastic Repair
  • Steering and Suspension
  • Understanding Collision Repair
  • Workplace Hazardous Materials
  • Valid Driver's License

Parts Inventory Manager - Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Parts Inventory Manager - Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.